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Dr. Karen’s Rules of the Academic CV

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Getting You Through Graduate School, The Job Market and Tenure…
About Karen Kelsky

Three referees would be appropriate. Include your PhD supervisor and at least one other academic who knows you. Give as many contact details for each referee as possible, address, email and telephone number with title if appropriate. Now you add the extra information you need to turn the Classic CV into one for your application to work in academia!

An academic CV differs from others in that it should include sections which relate directly to your research and other related skills and experiences. You can see a suggested subject heading list below, or refer back to the Academic Guidelines.

There is no set Academic CV format: A new graduate may not have the experience to do this and can incorporate all relevant headings into the main body of the CV.

Below are some suggestions of how you can record your skills and experience under different headings, and they are just examples. Depending on how many publications you have, you could include a short list in the body of your CV or provide a full list in an appendix.

Include journal articles, books or chapters of books, reports and patents. If you wrote as part of a team, list all authors and highlight your own name in the sequence. Jennie is a careers adviser and during her time at Bangor University, was Acting Head of the Career Service until , was the first e-guidance practitioner in Wales and was part of the team that introduced and trained colleagues across Wales on becoming e-guidance practitioners. Jennie also contributed to Vitae residential courses and set up a course for unemployed graduates.

Prior to training as a careers adviser, Jennie qualified as a teacher and taught in the UK and the USA, but worked in a variety of jobs. What do you think about this article? Email your thoughts and feedback to us. Great jobs for bright people. Sign In Register Recruiters. I have had a few internship and presented my senior research project at a couple conferences but have never been published.

I am thinking of contacting potential graduate school advisers soon and was wondering if it is acceptable to send a resume, which lends itself better to elaborating on the experiences I have, or if it would be beneficial to convert my resume to a CV. You must appear to be a scholar first, writer of other thigns a distant second, third, or fourth.

These are fantastic guidelines. Some things I found I had to adjust for: I left it off. I also took off summer travel grants, as one commenter suggested above. It seemed to give the remaining entries more weight. And the visiting scholar appointment is actually quite significant as well, although it might go under Research Experience, as opposed to appointments.

Thanks for posting this! Helped me a lot when drafting my CV. I have a question about spacing. Karen, Thank you for all of this advice. Why do you disapprove of putting a diss abstract on the CV? I think that grad student candidates in general are too fixated on their dissertations and the diss abs. Particularly if you have a healthy list of publications on the cv, the abs. But, I know that in some fields it might be expected. If you were a TA or RA for a very prominent person in your field, should you list their name in the CV entry for that class or position?

Or, is this a big no-no? But if nobody is really famous, then leave them off for all. Karen, can you advise about whether dates should be listed from earliest to latest, or latest to earliest? I have my CV formatted according to my local rules excerpt below. I know it violates some of your rules. How should the dates be listed in each of these instances to keep the document consistent? In normal CV vertical listing, always newest down to oldest. Yes, the general structure of my CV is newest to oldest for each section, but these recurring dates of service make it problematic.

I thought it made sense to group a recurring event with all its relevant dates rather than list each separately with its individual date. I earned a doctorate in education a few years ago and wanted to transition to a college position. I have been stuck on the CV construction when it comes to publications because I have no publications after I earned my degree.

My first question is, is it a waste of time to apply to any college level position with no record of paper publication, or is there a way to demonstrate research potential in another area? Secondly, should my focus be on publishing first for a few years before pursuing any type of college level position?

Lastly, how does one start? These are questions I have asked former advisors but I have yet to feel like I have a clear direction. I would appreciate your expertise and your honesty. Your competitors will have some. Thank you for the excellent website. I am preparing my CV. I have extensive industrial experience , but research experience is limited to only that period of being a graduate student.

Can I list my industrial experience under professional experience? I have a question and I wonder if you could clarify the issue for me? Would you recommend just listing the working title of manuscripts? And is there an optimal number of such manuscripts i.

Dear Karen, Thank you for your advice — as someone from outside US attempting to apply for a US-based fellowship, it has been very helpful. Would you recommend including the names in the original Portuguese and an English translation? Or just the translation? Your suggestions would be greatly appreciated. Hi Karen, Great post! I wish I found your website 10 years ago… I did two visiting scholar posts in top universities in the country where I research.

Where do you suggest I include it in my CV? Any advice for how to seamlessly include a change of name into the CV? In this case some articles are published under a different name than is given at the top of the CV. My lead-in to the interview is quoted directly. The collection has been published by a major university press. Those need to be divided into two.

Thanks for the reply, Karen! Hi Karen, Many thanks for this website. Though it makes their CV pretty long. In my case, I have two conference publications and they have been cited in nice journal articles. Do you think its wise to mention that in my CV? I am a graduate student so I feel it would make my CV look attractive and the PhD admission committee would really think that my research works have been noteworthy so far.

Hi Karen, Love your website and blog. Both told me that I needed to put my publications on the first page of the CV. Also, should a distinction be made between one-off or annual short events and longer-term series i.

Thanks, for both this post and the blog! I am trying to figure out how to include my business on my academic CV…I have an academic appointment, but I also run a business. Where do I include my business on my cv? I am struggling with my cv. There is one job posting in my field where I want to live and I really want it! I appreciate your help. I have a couple of questions.

Thanks for such a wonderful resource. A recent high-level Dean search at our school yielded finalists who all included detailed bulleted lists in their CVs indicating accomplishments in the area of fundraising, recruitment of diverse faculty, and so on. Are CVs geared toward administrative positions one area in which the embargo on resume-style bulleted lists might be lifted?

Yes i suppose so. Karen, Your blog has guided me better than any other website I have found. My classroom duties and methodologies are conducive that for of an elementary teacher. So how do I write it so that I demonstrate my knowledge and ability to prepare young adult learners for the field of education? Any time a person has an unusual record, we have to do various tweaks to the basic format to accomodate.

I am in the midst of writing my CV to begin a career search I am in the sciences so the majority of my employers ask for CVs. I am currently in the midst of my first year as a PhD, however I will be leaving the program in June. However, I am continuing with the research until I leave and until my advisor finds another student to take my place.

I already have a MS degree but I feel that a full year of research abroad should not be overlooked. I was awarded a fellowship for the project as well.

Should and if so, where and how should military service be included in the C. While I have been working as an adjunct during the past few years, I have also been running a for-profit university library full-time for the past 5 years, and prior to that, I was a part-time Library Research Assistant at a small liberal arts university for 3 years.

Where would I list this information? Would I include my duties bibliographic instruction, serving as a one woman writing center or just make mention of them in my cover letter? Thanks for the post. Quick question regarding abstracts and papers. What is the acceptable or expected practice when listing a presented abstract that is based on a subsequently published paper that has the exact same title, for example?

Next year, I will be on leave from my tenure-track job, with an external fellowship in another state. Since I graduate with a PhD I have published widely in my field to improve my CV and help me with job, but as I do not have teaching experience I find it very difficult to break into teaching!!! After 2 jobs interviews, they stated that they have chosen, someone with teaching experience….

SO I do not know who come first egg or the chicken. Is there real difference between CV and Resume? Some of my publications are not in English, should I give original titles or only English translations? There is a difference; the resume is a business document, the cv an academic one. So you have to attend closely to context. I just came across your website for the first time while looking for academic C. May I say how grateful I am for all the advice you have shared here, and to others, too, for their honest contributions.

My question is this. I ticked all the right boxes a few years ago: World at my feet, right? My problem was that I was doing German Studies, a field which has shrunk to the point of oblivion in the UK. I did all I was supposed to, only to find that there are basically no jobs in German. Then look for yourself on jobs. No jobs also equates to career instability, since entire departments have been closing left, right, and center in the UK.

The situation is slightly better in the US, but still grim, as I knew from having had to fight to keep our own German department from being closed during my Ph.

Personal circumstances meant, in any case, though, that I had to stay in the UK. So I went through all the soul-searching, the bitterness, the disappointment, the regret, the anger, etc. I became a property developer in — right at the top of the housing bubble before it burst. Seeking greater job security, I turned to accountancy and worked for PwC for just over a year. That was all I could stand, it was awful. Gnawing away at me the whole time was the fact that I am an academic by heart.

I belong in academia. Again I have an evolving publications record and evidence of grant capture. I am now returning to the academic job market at the age of However, some people full professors included have suggested that my career path displays the hallmarks of one who does not really know where he is headed or what he is doing. A younger candidate fresh out of a first Ph. My commitment to the profession is interpreted as an inability to progress. My Oxbridge and Ivy League qualifications are being interpreted as an active hindrance in my job search, so much so that I in a recent job application I actually left out all academic information relating to my first MA and Ph.

How should I market myself in your view? Or should I do something different entirely? It seems obvious that it would go under research experience but REUs are also a lot like a fellowship, award, or work experience since students are really well funded to be involved in them.

Also, if I include it as a fellowship or award do I list the amount it was worth? I have taught part-time at universities and community colleges over the past nine years. I have only worked in this part-time capacity while working full time jobs-some within academia and one outside. Because the bulk of my work has been non-teaching would it be more appropriate to use a traditional resume when applying to a full-time position?

Or should I be using the CV format? And, if CV, where I will be deficient in many areas i. Any recommendations would be greatly appreciated.

Thank you for your time! I attended a summer language program that is entirely necessary to my research, but not directly related to my degree in any way.

A Is this something that should be listed on my CV? B If so, should it be under education or perhaps under languages? Do I list these as separate degrees on my CV? When listing publications, I have always formatted them using APA style — i. When you say to have the date left justified for everything, would you put the date in the left, and then repeat it using an APA styled reference for each article, or would you avoid using APA altogether?

Could you possibly post an example of how you prefer to see one or two lines of publications being listed on a C. Thanks and I apologize if it has already been asked — I did my best to read through all of the responses — but this has been a very popular posting!

I love your website and am so glad that I found it before I go on the market this fall! In addition to presenting at large annual meetings that will be easily recognizable to people reading my CV, I have given papers at several specialized conferences.

Do you think it is permissible to choose either the title of the conference or the name of the group that organized it in order to make the entry more streamlined? Hi Karen, I was recently invited to be a keynote speaker for a large conference which I had to decline due to time constraints. I am tempted to mention that I was accepted as a keynote speaker for this conference on my C.

Any suggestions on how I should tackle this? Any advice for a high school teacher—whose opportunities for research and publication may have been light or nonexistent—who wants to make a CV for college-level positions? How do you do this in your model? Do I mention the funding? Do you and where put post-PhD academic employment such as cataloging material in special collections or as an administrator of sorts for a center on campus? What do you do with unfunded grants?

And what about when your grant is declared meritorious, but goes unfunded because the university ran out of money? Thanks for this very helpful post. I have a couple of questions: I have one competitive fellowship award. One more question — where do you put citizenship? When you left justify dates do you simply put all the other relevant conference info in APA format minus date on the right?

Also, this is probably a bit of outlier question but I once conducted a series of guest lectures for a professor who was on a short term sick leave.

Should and how would I include this? While I find most of the info included here very useful, it is hard to follow. Can you post an actual formatted CV sample? After the article, the formatting rules and all the replies, I feel a visual guide would be helpful. I love your site — it is incredibly informative, though I tend to fall down the rabbit hole reading all of the comments.

I am a second year PhD student in education curriculum and educational technology, to be exact , and I recently started the transition from a resume to a CV now that I have presentations, publications, etc. I have followed all of your rules, but I am having difficulty with one: Before I found you, I mimicked many of the CVs of my professors and chosen candidates from hiring committees.

Almost all of them had narratives under most of the positions. So now I am torn. Thank you for this comprehensive guide to the academic CV.

I did my Ph. Here is my dilemma: As a recent PhD, I am in the process of updating my c. I do disagree with a few things you say on a cursory review, believing that these documents today are not what they used to be. Also, I believe course numbers may be important and not as meaningless as you suggest since they show the level at which you were selected to teach. Finally, many of us today are theorist-practitioners so we will have business resume elements as part of an academic c.

I have worked in a non-English speaking academia for the past few years since a year after my Ph. I have to say, a long title in transliteration looks weird. Also, I have only one of each kind of publication. Do you think I should still use subheadings with just one item under each, or should I just put everything together with the type of publication in parentheses after each title?

These are translations of scholarly works from English to XYZ language. For those who use LaTeX instead of word processors, latextemplates. How do you feel about embedded hyperlinks in the CV? A couple of small questions: Similarly, if an article is reprinted, does that merit a separate entry or do you just put the rpt.

Dissertations directed goes under teaching, I assume…how much if any info do you supply about the dissertations, or the placement of students who have completed the diss? Hello, very nice suggestions.

I have one question, I am preparing my CV for an academic position and I am wondering where I should mention or not my Certificate in Project Management, something I did before I started focusing on an academic career.

It is not really a degree and it is not at least not directly related to the academic area of the position I am applying.

I would appreciate any suggestions! Thank you very much for the useful, caring article, and for keeping up with the comments over the past year. My question may be beyond the scope of what you want to cover, but I am a long-time senior administrator who has also kept up teaching, and I have just finished my doctorate. When you talk about including your personal address and institutional address, what would you recommend to an adjunct that works at multiple institutions?

Thanks for the useful post. I personally find it very handy, offering access to further info without cluttering the text and sort of technologically up-to-date……. I have a quick question about formatting conventions for ABD students. I plan to defend in the spring semester of Should I just list it as:. Maybe put parentheses around the year? Do you have any wisdom on how to indicate on a CV a transfer mid-PhD with your advisor?

I was invited to transfer to another university with my advisor after I attained ABD status and a good deal of teaching experience and prestigious awards at my first institution. Hello, and thank you for the useful information! I have a question about conference presentations. Is this just a presentation for which you had to submit an abstract and be selected for presentation? My first teaching position and one I still hold is teaching writing labs. The class is divided into lecture and lab.

The lecture instructor is the instructor of record, but I hold my own class once a week, design the lessons, grade papers, hold discussions and activities, etc. It is not considered an assistantship or TA-ship. How should I designate this? I hold other part-time teaching positions in the area in which I am instructor of record, but I teach these labs at a more esteemed university.

Would you recommend placing examination topics in the CV under education for an A. But others might disagree. I am a recent MS graduate preparing to apply to PhD.

The work is related to my academic research interests. Do you recommend listing this fellowship? Do I put that crap on my CV since I competing with all of the other applicants who put it on theirs or will admissions committees appreciate the fact that I leave it off?

Is there a completely different CV standard for graduate school applications? Thanks for your work on this stuff! Before I entered graduate school, I published a monograph clearly situated in my field history. I recommend you consider doing a Quick CV Review with me to get this resolved. Dear Karen, Your blog is extremely helpful. I am preparing my CV to apply for assistant professor position in Canada Immunology. I have two questions:. Also it looks like I mostly failed but everybody does….

Should it go in fellowship,Professional appointments, or University service? Regarding short talks you give at conference because your abstract has been selected, does it go to invited talk or conference activity? So do you also mention posters in conference activity? Clarify in each entry whether it was a paper or a poster. And there are two more things to ask. Are they not desired contents of Academic CV?

It is unbelievably useful. I have a little question, though: I just reformatted my very UK CV according to your guidelines and, amazingly, my CV is now not only shorter but more crisp.

But one potential oddity arises: I won a prestigious teaching award 3 times, from the same foundation, whilst at the same institution. I might look at the single-entry version and decide it looks weird in a US context… But probably it will be fine as you describe. I have a lot of English clients…so far nobody from Scotland that I know of, though! I am in oceanography, a very collaborative field, and have been a part of many projects that are presented at conferences but I was not the presenting author.

Right now, my CV has the conference section divided into two parts: Is that appropriate or considered padding? Only being the presenter i. I hope this helps. Thank you so much Dr. I only wish I had found you sooner when I was going through grad school. With Research experience should I include projects which I am involved with in my job? In a way it seems repetitive because then I would be listing the work associated with a specific project twice—once in publications and once in research experience.

On the other hand, doing research on a project is a different task then preparing a publication on the findings from that project. I think you should. Early on, it was the only way to make my CV span a few pages. Now I do it to reflect the breadth of experiences I have. I came back to school after a few years of working in research, and the research experience I have has been my currency.

Putting more emphasis on the research and grant experience literally moving it up in the order and saying more about it and saying less about teaching, for example.

Weekend Links Natalie Strobach. This post is wonderful thank you! One such conference has asked for a CV to be submitted along with an abstract. As someone with no real academic history, aside from tutoring first years during Honours and Masters my current degree , how would you suggest I set out my CV when the only two real papers I have are my honours research paper unpublished and my masters which is still being written. Both not peer reviewed. On a similar note, my field has a journal called Survey Practice http: It means a lot in my field, but not a lot in others.

There are actually a lot, since there are many fonts that look very similar. Those are the two looks for acceptable fonts, however. This font is perfectly acceptable? Karen, does that mean that Europeans applying for positions in the U.

What do you think of adding departmental own department brown bag talks one leads under the departmental service heading? I have one question. While some may think the course title should make the department self-evident, the courses themselves have an interdisciplinary angle so the titles really could, and sometimes do, belong in more than one discipline. Do you have recommendations for how to emphasize the departments without numbers?

Would it be appropriate to organize courses taught by department? Any opinion on whether to use hanging indents for publications as if they were references in an article or whether to left-justify every line? I appreciate the conviction and clarity of the advice. Definitely makes years easier to find and progress over years clearer.

I am moving to a new city and will be applying for academic lecturer and adjunct jobs after several years working as an editor at a trade publication and owning a small business. It seems somewhat silly to list all my publications from my time at the magazine, since they are completely unrelated to academic work.

However, they do show that I have quite a bit of professional writing experience. Would you suggest including job talks and teaching in the CV, if so where? And if you think of applying to two different jobs in one department is it ok to send slightly different cvs tailored for each position?

There is a lengthy discussion of this question in the comment thread somewhere, but no you must not put job talks on a CV. Their logic is that these are instances when one is invited to a campus to give a talk and have beaten out, in many cases, other possible candidates in the pool in order to receive the invite.

I put this question up on FB and it generated lengthy and impassioned reaction, overwhelmingly on the side of: Remember that your advisors are not reviewing your job applications. Karen, thank you for this excellent post! I have been struggling to find a great guideline for creating a new CV.

I am currently in the process of applying for full-time, tenure-track, teaching-only positions at community colleges. I did read the comments above in which Dr. Karen and others briefly touch on the subject of how to arrange your CV if you are applying to community colleges. From what I read above, I am thinking I should list my teaching experience first, then my research experience?

Karen of the CC job. I wonder if I should include honorary positions, like Honorary Research Associate in my CV, and if so, under which heading it should go. Your advice will be very valuable. Thank you for your blog. It is so clear and helpful! I am a recently retired professor of education who has worked in universities in the US and in four other countries. I have been asked to submit my CV to institutions in international settings in order to be considered as a consultant, evaluator, or part-time visiting professor.

I will appreciate your advice on targeting my CV for this purpose. These are temporarily convened groups whose purpose is usually to select papers and projects for conferences on architecture and design. I suppose the activity is similar to that of a jury or a peer review committee. To complicate the issue, the person is also acts as chair or co-chair of the same conference, although that work is separate from the committee work.

First the good thing: This page is very helpful! One question — I work as a non-tenure track faculty in a soft money institution. So, I am entirely grant funded through several grants, though I am not always PI on those grants. Some of them are programmatic grants on which I am the lead evaluator so I design and conduct the research to evaluate the program, but I am not PI.

Often times I will have written the evaluation portion of the grant proposal, but not the whole grant. How should I or should I? CV information English , American Moderns. Karen, I love your cite, especially the CV information. Quick question regarding CVs: Where would you recommend listing best article awards granted by peer-reviewed journals? If the latter, should the article title be included? I am applying for PhD studies with a full scholarship abroad.

I will obviously not put any info about this enrollment on my CV but during these years I visited some lectures and classes in Linguistics with my 2nd supervisor. Where can I put this? How should I name this kind of an activity? I would appreciate your help! I have a Ph. They said to send them either a c.

I refer to this extremely useful post again and again. Okay to use the office and email address from my grad school department for now? I published a book chapter last year, and this year, the editors informed me that the entire book won a fairly prestigious award.

Should I include this on my CV? Hi Karen, Wow — I feel so fortunate to have stumbled across your website and blog! I am currently enrolled in a PhD program and expect to graduate in June My goal upon graduation is to teach graduate students at a university anywhere really. Several of my professors have suggested that it would be helpful for me to teach 1 or 2 undergraduate courses prior to graduation to have some teaching experience to add to my CV.

The problem is, it seems that to get a job teaching college students, I need to have experience already listed on my CV. Do you have any advice on how to structure my CV given my background and goals?

Thank you for any and all advice! Dear Karen, your website is such a fantastic resource! I visit it all the time. Thank you SO much for posting so many helpful suggestions!! I have a question about which institutional affiliation I should use on my CV. Since we are living in a time with many people working as adjuncts at multiple locations, I suspect that other people might have a similar question to mine.

I am currently an adjunct at two different places. The first place is a very large, private university with a good reputation I assume! Developing your faculty application materials? Visit our new online resources, including a how-to video and sample CV and Cover Letter.

Welcome to our collection of sample materials for faculty and postdoctoral positions. These samples have been generously donated by UCSF students, postdocs, and alumni, in order to offer you ideas about how to present your own skills and experiences.

We make no claims that they are perfect, but we offer them as useful examples. Do not copy the text exactly. To do so is considered plagiarism. It is to your advantage to create a document that stands out from your fellow applicants.

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The academic CV, academic curriculum vitae (see academic cv examples/template), has a format, tailored for academic positions and emphases academic publications, research and funding awarded. A curriculum vitae, or CV, includes more information than your typical resume, including details of your education and academic achievements, research, publications, awards, affiliations, and more. Review sample curriculum vitae, the difference between a CV and a resume, and tips and advice on how to write a CV.

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Use this quick guide to help you write an academic CV for a job at a university – includes examples, design tips and more! Posted in How To Build Your Tenure File, How To Write CVs, Landing Your Tenure Track Job, Major Job Market Mistakes, Promote Yourself!, Writing Instrumentally Tagged how to write a cv, rules of the academic cv, what is a curriculum vitae permalink.